Taking care of the needs of your employees is paramount to cultivating a welcoming, comfortable environment for them to work in. While planning for office maintenance, there is a likelihood that your employees may need to be more comfortable. Sometimes, there are steps you can take to ease their anxiety and make the process of office maintenance more tolerable. Here are ways to keep your employees comfortable with office maintenance.
Access
Accessibility should be as easy as possible. Office maintenance can be uncomfortable for someone who has to visit their workplace. While planning for office maintenance, think about working with other companies with offices in the same building and coordinating for them to let your employees use their access points if you are allowed to do so by your co-owners.
Heating / Cooling
Heating and cooling are important for your employees’ comfort and the health of your office and equipment. During maintenance, thermostats or electrical fixtures might be interfered with, resulting in heat loss or coolness. For this case, consider hiring temporary heat sources like boiler rentals to keep your employees warm in colder periods.
Lighting
Replacement of light fixtures or lamp balls can be tedious, especially if employees must move out and return to the office. To avoid this discomfort, you can talk to the contractor to provide the working areas of employees with portable, battery-powered lamp balls to make the process a little easier.
Noise
Renovations that involve noise can be an issue for your employees. Consider using foam walls to separate the work areas of your employees. This will decrease the noise and eliminate any possible annoyance to them when they are at work. For instance, if you have new walls installed in your office, ask the contractors to put up foam walls or place temporary ones while renovating.
Disruption
There are times when office maintenance may result in some inconvenience for the employees. Inevitably, there will be a disruption of some kind. If this happens during the winter season or your employees are not accustomed to using elevators specifically for office maintenance, consider alternative arrangements such as using a service elevator or installing a new elevator system for the convenience of your employees.
Office maintenance is a necessary practice. The contractor you hire should be able to offer you the type of services that will help keep your employees comfortable. Remember, it’s important to keep employees happy so they can focus on their work and do their job well.
Emma is a freelance writer based out of Boston, MA. She writes most often on health and education. When not writing, she enjoys reading and watching film noir. Say hi on Twitter @EmmaSturgis2
