Expert’s Guide To Painless Business Relocation

Moving your business to a new office is a strange mix of daunting and exciting. The grass may seem greener on the other side of the fence and indeed, relocation can offer many benefits. On the other hand, it can also have a severe disruptive influence on your operations, clients, employees,and finances.

To maximize the positives and minimize the negatives, you have to plan and schedule activities ahead of time. So, embrace a systematic,proactive, and efficient approach. Get ready to organize everything from the nitty-gritty to the smallest detail. Here are some tips that should help you get on top of tasks and finish relocating with flying colors.

Formulating a game plan

Meticulous planning and preparation hold the key to a successful relocation.  Most often,businesses kick off this process several months up to a year in advance. They start by identifying all tasks and setting a time frame for them. In other words, one of the first steps is to put together a detailed checklist for the new office. Before you can do that, though, you need to take several tours.While at it, pay special attention to key aspects such as technology, furniture, utilities, connectivity, and office equipment. You must have all the essential elements of a productive work space in place and make them fall together seamlessly.

Mind the size and layout of the new space

The crucial thing is to look beyond your present needs and factor in how your business will grow and evolve in years to come. Office size and layout are the crucial aspects you need to grasp here. Modern businesses usually aim for a multi-functional space geared toward a dynamic workforce and flexible work styles. In recent years, an open floor plan is all the rage andit does have some great advantages. But, you need to do what makes the most sense for you, not what is trendy. It is also necessary to take care of some basics and designate the main areas. We are talking about the lobby,meeting/conference rooms, workstations, the front desk, private booths,chill-out zone, etc.

Doing packing the smart way

Packing is always one of the most dreaded aspects of moving. There are many ways to go about it, but one thing is certain. You must work out a system and prevent the chaos from ensuing.Double-check the inventory and confirm that you have enough storage units. Color-code your documents and label the boxes. Furthermore, take this chance to do some de-cluttering. There is really no need to bring excess belongings to your new office. That would only require additional resources and storage space. Thus,do not hesitate to purge everything that serves no clear purpose other than collecting dust.

Rally the troops

It pays off to actively involve your team members right from the get-go. To do it right, set clear roles and responsibilities and delegate as much as you can. At the same time, you should note that your equipment,furniture, and other belongings might need to be handled professionally. This especially goes for packing and transportation. Australian businesses, for instance, tend to hire local removalists in Sydney and other major cities, since expensive office equipment requires delicate handling, from packing,transporting to disassembling and assembling furniture and disconnecting and reconnecting appliances. Conduct a research and try to get the best relocation quote you can.  Make sure everything reaches the destination on time and intact.

Getting over a rough patch

One of the main overarching priorities is to mitigate the negative impact on your profit margins. Namely, you cannot afford to lose business to your competition because of the relocation. Notify all relevant parties, including your customers, stakeholders, and clients and explain how your services or communication will change during the relocation. Along the similar lines, see to it that your online information (especially on your website and social media profiles) is up to date. Do not overlook your traditional marketing tools like business cards and flyers. Spread the word out across all touch points so that no one is left in the dark.

Changing your base of operations can set you up nicely for growth. But, there is one problem: planning and executing a smooth move is no walk in the park. There are so many different things to keep a close eye on. So,come up with a solid plan that will allow you to stay in control during the whole process. You cannot go wrong following tried-and-tested steps presented above. Just do not try to do everything yourself. Summon professionals to your aid in order to avoid stress, delays, and headaches. Get back up running as soon as possible and open a brave new chapter of success.

Tracey Clayton is a working mom of three girls, passionate about traveling, marketing and everything tech related. Her motto is: “Live the life you love; love the life you live.”

Things to Consider Before Relocating Your Company

Moving is always hard, whether you have to relocate your home or your business, and there are so many factors you need to take into consideration. If you don’t do it right, you might face potential less when it comes to your customers, business partners or even your employees. However, there’s a way to avoid all of that,make the move smooth and continue working the same day you finish the move. In order to achieve that, you need to be organized and prepare everything in advance. That will help you spend as little time possible on the actual move and help you focus on what’s truly important – doing your job.

Do Market Research

In order to find the perfect space for your new office, you’ll have to do a thorough market research and discover the best areas. That means you have to see where the biggest companies are settled at the moment and find your spot there. Also, try to get closer to the companies you work with, because that will make organizing your meetings much easier.

On the other hand, you can move to a neighborhood where there’s no company like yours, and thus became a true leader. This will give you an opportunity to establish a new market and make your own rules, which is something many businesses are good at. You can be a leader if you research all of your options and offer something new to the clients in the area you choose.

Location Matters

The word “location” has different meanings for different businesses location, but they all have one thing in common – staying close to their clients. If your office is far from your clients, they might realize that they don’t like the commute and could eventually stop doing business with you after a while.

This will also prevent you from getting new clients –you may have the best office in the world, but if it’s far from your potential clients, they won’t have time for meeting with you. Think about the location of your competitors and try to find a space somewhere close. That will allow you to be in the center of the happenings, and bring you closer to new business opportunities.

Organize your new office

Before you start moving all your belongings, think about preparing the space and making it ready. Start by painting one wall at the time and making them look more appealing, but be sure to pick the color that’s going to suit everyone. Fix everything before you bring in the furniture because it’s always easier to work with empty space, and you’ll be able to see what needs to be fixed.

Apart from that,find a company that will help you set up an electricity connection and make everything work before you move into your new office. This is crucial because you’ll have to power all your equipment from day one, so make sure you organize this in advance.

Cost issues

Find a real estate agent who works with office spaces, can negotiate a good deal for you and make sure you get the best space on the market. Although this sounds like an expense you don’t need, think of it as an investment in the future of your company because you don’t want to move again after a while just because it turns out that the new space isn’t working for you.

When it comes to your employees, they will have to balance doing their jobs and helping you with the move. You’ll have to give them bonuses, because this is definitely not what they’ve initially signed for, so make it worth their while.

Find a Moving Company

No matter how small your business is, you won’t be able to move everything on your own. With all the computers, chairs, desks and other furniture, it’s always better to leave it to professionals instead of trying to do it on your own.By doing this, you’ll avoid accidents that could damage your sensitive equipment and thus ruin your moving budget.

Organize everything and ask your moving company to pack your entire office and label all the boxes just to make the unpacking process easier. That will allow you to let your employees unpack their personal belongings on their own, and this will fasten the entire process.

Although the moving process can be stressful and exhausting, you can organize everything in advance and it easier. Include your employees but show them that you appreciate their help and they’ll be happy to help you. Think about all the steps you need to take after the relocation and don’t waste your time in the new office. By continuing where you’ve left things off in your previous office, you’ll be able to get back on the right track and immediately start making new deals.

Emma B. Joyce is a blogger based in Australia. She is a true home decor and DIY fanatic. Emma is interested in music and also is a big reading enthusiast. Finding new designs and patterns is her daily task. She is a regular contributor on https://smoothdecorator.com.

Creating a Client-Worthy Home Office

With the number of home offices rising year after year, the design of these spaces is constantly getting improved and upgraded. The point of such an office is to give you a productive place to work, but also make an area for meeting the clients as well. An office will reflect your work habits and clients will pay attention to every detail in order to get a picture of your professional skills. The true challenge lies in dealing with shared space and being productive, and these are the things a good office can help you with. Achieving all of that in a place where you also live can be quite tricky, but there are a few simple rules you need to follow in order to make everything work.

Choose just one area

When welcoming clients into your office, it’s important to be able to separate everything else going on in the rest of your home. Firstly, choose a space that’s far away from the living room, because that’s usually the loudest room in the house. Apart from that, talk to your family or roommates, explain your delicate situation to them, and ask them to be quiet when you’re having meetings.

This space should be dedicated to your work only, and you should keep all the distractions outside. If you don’t have a spare room in your home, choose a quiet area and set your office there. Just make sure you have privacy, especially if you’re stuck with an open space.

Be professional straight away

Your front porch and the hallway will be the first things your clients are going to see, so try to make these clean and simple. When it comes to the outdoor area, always keep your porch clutter-free and add some plants to bring in a dose of nature into the picture. Be sure to have secure and sturdy entrance doors because that will show everyone your style and personality in a matter of minutes.

Keep the space from the entrance to your office clean and stylish, because you’ll have to walk with your clients through the house. Don’t put away your personal belongings because your clients will appreciate you more if you have pictures, travel memorabilia and personal items displayed in the hallway.

Provide comfortable seating

The seating area for your clients should be divided into two parts to make it work for different types of meetings. One should be right next to your desk and you can choose between comfortable and ergonomic chairs. That way, you’ll be able to work over some strategies on your laptop and deal with the paperwork. In addition to that, you can add a cozy sofa which will be great for brainstorming and going through different ideas.

By breaking the seating area into two sections, you’ll be able to meet everyone’s wishes and provide them with enough comfort, and your clients will cherish how you’ve thought of everything. Your desk and chair should be comfortable and positioned in the center of the office because you need to be able to work and function throughout the room when you have meetings.

The space should reflect the business

An organized space is one thing, but you’ll take everything to a whole new level if you opt for styling your office in accordance with the type of your business. For example, if you’re in the real estate business, you could hang pictures of modern houses and apartments, or showcase successful sales you’re proud of.

On the other hand, if you are a marketing guru, you can add a whiteboard to be able to show your clients some of the ideas you have for them. It’s important to connect the style of your home to your business, because that will show your professional side as well as your wish to always be productive.

Add some color

You should definitely forget the “office beige” and focus more on finding some color combinations that will help your productivity. One option is to use vibrant colors to boost the productivity level and combine this with some subtle décor.

On the other hand, many people like to use soft hues such as orange, green and blue, because these are both professional and playful, and can be combined with different types of furniture. However, if you want more style, you can use wallpapers and choose different types of patterns and prints.

When designing your own home office, make it inviting and professional, and create a balance you and your clients will love. They need to feel comfortable, but also know that you’ll do a good job and make your collaboration successful. Although it may seem like a lot of work for a home office, this is also a working area, and it should reflect all the abilities of your business. In the end, make sure you’re inspired because working from home has its advantages, but you’ll always struggle with trying to be productive.

Emma B. Joyce is a blogger based in Australia. She is a true home decor and DIY fanatic. Emma is interested in music and also is a big reading enthusiast. Finding new designs and patterns is her daily task. She is a regular contributor on https://smoothdecorator.com.

What Is Slowing Down Productivity In Your Business?

So, here’s the thing. If you aren’t getting through your working day effectively, with tasks still remaining at the close of your business hours, then there may be an issue around productivity. This isn’t too much of a problem if those tasks aren’t a priority, but if deadlines aren’t being met, if targets aren’t being reached, and if you have a mounting workload piling up on your desk at the start of each day, then you and your business will have problems.

In short, productivity is key, and you need to figure out what may be slowing down your working day. Where do we start?

First of all, let’s consider your office space. If the area is cluttered, if you struggle to find what you need when you need it, and if there are other issues – lack of storage being one – then you won’t work efficiently. You need to make the most of your office space, and the ideas we presented to you here, design-and-storage-tips-to-make-the-most-of-your-small-office/ may be just what you need to improve matters.

Another issue is your workflow management. You may have too much work to do. You may get bogged down with tasks that take you away from the important things you need to focus your time on. And you may be working on areas of your business that you aren’t fully equipped to manage. Therefore, you need to find ways to manage the work you have to do each day, speeding up processes and alleviating your burdens. There are a number of ways you can manage this. You can take on less work for starters, even if you do have to disappoint a client occasionally. You’re only human after all, and you can’t do everything. You might also automate your business processes, using the software tools presented to you here, bpmonline.com/l/bpm/definition/business-process-automation to free up your time to concentrate your efforts elsewhere. And you might consider outsourcing, handing over the jobs that take up too much of your time over to people who may be able to do them better than you.

Then think about your work ethic. Could you be the problem? Is productivity at a minimum because of your behaviour? You may be taking one too many breaks. You may be spending more time in front of your smartphone screen instead of your computer screen. You may spend more time making ‘to do’ lists than actually doing any of the tasks on them. You may be doing any number of things that are slowing down your productivity at work. The productivity tools listed here, iqvis.com/blog/6-productivity-tools-apps may be just what you need to get you back on track.

Finally, perhaps you are just tired. If you have worked long hours, if you do have too much work to do, and if you’re not spending enough time in rest, then you are going to get exhausted. Once your body and mind feel the effects of exhaustion, you are going to work slower. Give yourself a break once in a while, follow our tips to alleviate your workload, and make sure you get plenty of sleep to give you time to fully energise yourself, both physically and mentally.

Thanks for reading!

 

 

 

Design and Storage Tips to Make the Most of Your Small Office

Working in a small office doesn’t mean you have to sacrifice comfort and space. If you organize everything according to your needs, you’ll be able to achieve all your tasks easily. The true secret behind being successful in a small office is in using every corner you have – by giving every inch a purpose, you can transform even the smallest office into a proper work area. It will provide you with enough storage space and different zones for every part of the working process. Keep in mind that most startups were created and ran from crowded rooms or basements, so there’s no reason why you shouldn’t be able to do the same.

The color psychology

Even though you may think that plain white walls are the best solution, there’s more to that than you think. You’d be surprised with the effect that green and blue have when it comes to productivity and efficiency. These two restful colors can really boost the creativity in the office and help you tackle more tasks.

You should avoid white, beige, purple and gray because they can seriously affect your mood and even create some gloomy feelings. During working hours, you don’t want anything less than full productivity, which is why you should stay away from bright colors because they have a tendency of being disruptive.

Choose the furniture wisely

Every piece of furniture needs to be carefully picked because you’ll have no room to spare. For starters, you’ll need some comfortable office chairs and practical desks. Apart from that, if you work with clients, you’ll need an additional seating area for meetings. To avoid crowding up the space, just add two additional chairs to your desk and you’ll be able to work and have a meeting at the same time.

Working with tight space means you need to be creative when it comes to furniture, so foldable desks are all right, while those large L-shaped ones are definitely not. You don’t have room for huge furniture and everything needs to have a real purpose, not just an aesthetical one.

Think about storage

The best way to be sure you’ve utilized all the space you have is by thinking beyond the common storage space options. Many people use vertical spaces for additional storage units, and this can be a solution for small offices. Besides giving you more space to work with, these units can be a great way of keeping items close to your reach. Apart from that, you can always use your desk and add additional drawers around it which will come in handy for all your documents.

You can also use storage units to fill in the empty space beneath the window, behind the door or underneath a coffee table. It goes without saying that decluttering goes hand in hand with creating designated storage spaces. You need to throw away everything you don’t plan on using and make room for the things you’ll actually need.

Get organized

Keeping everything organized starts from your desk, and it needs to be impeccable! Create different zones to be able to keep track of every step of your working process instead of feeling lost. If you’re dealing with lots of papers, use binders to keep them separate and all in one place.

It’s inevitable to always struggle with the lack of space, so try to use the additional seating area to make phone calls, drink coffee or schedule meetings. That way, you won’t be distracted from the actual work and will always know where everything is. Also, use modern technology, start going paperless and stop piling up so many documents – maybe you don’t really need them at all and you just waste time and space on storing them.

Small spaces can be turned into the most functional and inspiring offices if you use a little bit of imagination. You don’t need a large office to be productive and finish all your tasks on time when you can do the same in a much smaller space. Being a successful entrepreneur is more than having a cool office – it’s all about finding the strength and willingness to work in any kind of conditions. Only the people who manage that end up running the most successful businesses.

Emma B. Joyce is a blogger based in Australia. She is a true home decor and DIY fanatic. Emma is interested in music and also is a big reading enthusiast. Finding new designs and patterns is her daily task. She is a regular contributor on https://smoothdecorator.com.

The Impact of the Office Layout on Productivity

Noise can be a serious distraction and have a negative effect on your productivity and desire to work, and one of the reasons why most offices are loud is the lack of privacy. However, the fact is that most people function better when they can focus on their own work. It may sound strange, but the office layout should be executed in a certain way in order to boost the creativity and the positive workflow between employees. Here are a few easy tricks that could help you take your office to a new level when it comes to efficiency and work ethic.

The open-space concept

This is the most popular setup at the moment, both at big corporations and small startups. It became popular in the IT industry and, soon enough, everyone else joined the movement. The main reason why this type of office functions well is that everyone is close to each other and it’s much easier to work that way. It welcomes collaboration and allows you to work individually and as a part of a team.

The employees will communicate better without physical barriers between them, so the open layout has a positive effect on the socialization between them as well. One of its negative sides, though, is that those who like privacy and work better when they’re alone might struggle with too many people crammed together.

The cubicles

This type of workspace is probably the least favorite option, but not everyone thinks it’s so bad. Sure, cubicles can feel tiny and claustrophobic, but they also provide the right amount of privacy and modify the space between employees, giving everyone a chance to work in a quiet and peaceful environment. Apart from that, there’s no chance important documents are going to get lost in a cubicle since it’s so small!

However, dividing your employees this way creates a certain barrier between them and it leads to bad relations and a lack of communication. It can also cause bad collaboration and some business projects could suffer as a result. Be careful with the number of things you include in this small space because it can get crowded in a second with all the documents spread around the table.

How to optimize the space

Whether you work in an open-space office or a cubicle, your desk needs to be impeccable and organized to perfection. The first thing you need is a system for filing documents and enough storage for such a system to work, so you’ll always know where everything is.

To be able to organize your desk, use a variety of affordable office supplies and find the best option for keeping track of your tasks. Create a planner and stick to your duties, and that will help you finish your job on time, but don’t forget to leave an extra day, just in case you run into a problem. Finally, add some personal items to create a more pleasant workspace area and these will also inspire you to be more productive.

A lounge area

Every office needs a space where employees can relax and take a break from their hard work. It doesn’t have to be anything fancy and even a simple seating area with a coffee machine and some bean bags will be just fine. Even though it seems that having a space like this is a distraction, the truth is quite the contrary – some companies even like to add games to their lounge, giving everyone a chance to release the negative energy while playing games rather than feeling stressed out.

There’s also a possibility of creating a themed lounge by combining everything the employees enjoy: a small gym, an arcade heaven and a chill zone with some peaceful music. Nowadays, there’s a rising trend that includes meditation break rooms which are a great way to take a step back and breathe when things get too hectic.

The office layout surely plays a significant role in the company results and how the employees feel when coming to work. You can’t choose the type of office you’ll work in, but you can definitely make the most of the one that’s assigned to you – at least until you reach that corner office you’re striving for!

Emma B. Joyce is a blogger based in Australia. She is a true home decor and DIY fanatic. Emma is interested in music and also is a big reading enthusiast. Finding new designs and patterns is her daily task. She is a regular contributor on https://smoothdecorator.com.

The Importance of Creating Healthy and Positive Work Environment for More Productive Employees

Productivity at work is affected by many factors. One of the main factors has everything to do with the way employees perceive their work environment. Therefore, it’s essential that you make sure that the space people work at as well as the way they communicate with each other is positive and encouraging. This is nothing new in the world of productivity, and there are plenty of tips that you can utilize for your own office space.

2

The office should be clutter-free

In general, you should encourage your employees to keep their own desk clutter-free by making sure that the whole office space is clean and organized. This doesn’t mean that there shouldn’t be any sign of personality anywhere – quite the contrary. But, it’s essential that there are not too many distractions at work. Moreover, an organized office means that your employees can freely move around without feeling trapped and pressured. Just like clutter and mess, a poorly utilized layout can cause mental pressure and decrease productivity levels. With that being said, make sure that everyone can get up from their desk, move around and properly communicate with each other.

Lighting and air quality

It’s essential that the lighting in the office is pleasant for the eyes. Obviously, natural light is the best option, so do your best to utilize it to the fullest. However, artificial lighting is also crucial for the productivity at work. In that respect, opt for full-spectrum lighting that actually feels pleasant on the eyes. Just like lighting, the air quality plays an important role in office productivity. For starters, a proper ventilation system is a must. One of the best tricks, however, is to enrich your space with plants. Plants are known to boost productivity and reduce stress, but they also clean the air effectively. You may want to look into the possibility of installing a green wall, as this is definitely the best way to bring nature into the office, as well as engage your employees more.

Make sure that everyone is comfortable

If your employees have to sit at a desk for the most part of the work day, it’s paramount that you ensure their comfort – and health. Basically, do your best to find ergonomic furniture that will adjust properly to the individual using the furniture. Chairs with proper support for the back and arms, as well as sturdy desks of proper heights will minimize the neck and back pain, allowing your employees to be more productive. Moreover, don’t hesitate to add some other comfy features to the office, such as a yoga ball and other comfy furniture for the break area. This will also encourage your staff to get together and spend time with each other during the break more.

Let the design of your office boost employee bonds

When you make sure that your office is designed with productivity in mind, you’ll literally create a chance for your employees to bond and connect more. This will also improve their team work and overall professional content, which obviously leads to a productivity boost and better performance. Aside from the previously mentioned tips, you may think about promoting fitness and a healthy lifestyle at work as well, organizing interesting team building events, providing proper credit, rewards and bonuses, allowing pets in the office, and many other things that seem like a good fit for your office space, your team and the productivity goals you wish to achieve as a modern business.

Work and life balance is a must

Don’t spoil your beautifully designed office by overloading your employees with work. Productive design won’t work if people feel constantly stressed and overworked. What you can do, however, is promote work and personal life balance. This can be done in many ways. One possibility is to allow your employees to get to work a bit later on Monday and leave a bit earlier on Friday. On the other hand, you may allow employees to work from home for one day in the week, if that suits them. Most importantly, divide the work properly, so that you actually strengthen the teams and get more work done instead of pushing people to the point of burning out.

Employees represent your brand, and when they are happy, you can bet that your brand is going to get heard of one way or another. For starters, happy employees will constantly perform well and connect with the company’s business success goals. What’s more, positive word-of-mouth is also going to do your brand a lot of good. Therefore, don’t hesitate to make the most out of your office space and provide your staff with productivity boosters that will make them truly happy to work for you and move your business forward.


Tracey Clayton is a working mom of three girls, passionate about traveling, marketing and everything tech related. Her motto is: “Live the life you love; love the life you live.”