Efficient business communication leads to a productive workforce. However, when there are gaps, stuck points, or errors, it can derail inter-departmental initiatives and affect the bottom line. Here are four tips for streamlining communication between departments to make sure your colleagues and employees stay collaborative and engaged so that your organization can maximize its performance.
Take an inventory of your current processes, analyze them, and prioritize the ones that need the most development. You’ll be the most impactful if you focus on the processes that directly contribute to revenue generation. You should also take the time to identify any bottlenecks in communication so that you can figure out how to remediate them.
Formulate a Plan of Action
Improving communication requires a strategic and methodical approach. Bring in your colleagues for a holistic perspective. Start with your goals and the results you want. Then break down the process into measurable steps, and ask your colleagues for their input on the components that are the most and least effective. Assign task ownership and create a task hierarchy.
Bring in Technology to Help
The right tools can play a big role in effective communication. Business process automation lifts the burden of managing inter-departmental communication and sharing and reduces errors and the need to rework things. With the right technology, you’ll get the information you can rely upon quickly and easily, manage projects better, and create and adapt workflows to your needs. Some tools even have analytical and reporting capabilities to give you meaningful insight. Data will tell you whether to adjust your workflows, increase attention in certain areas, or retire processes that are no longer working.
Ensure You’re Set Up for Success
Once your processes are in place and running, you’ll want to run quality control checks on them to evaluate their performance. Fix the processes that are broken and eliminate inefficiencies and redundancies. You can train different members of your organization on your new processes and systems. This should include supervisors, managers, and employees in other leadership roles. It’s advisable that you document procedures and provide better visibility and insight into new and old processes. Managing your business processes should be an ongoing effort. Test new methods, review your efforts, retire what’s not working, and refine your approaches.
Organizations typically focus on external initiatives like customer satisfaction. However, while those are important, for a successful organization, you need to empower your employees to collaborate and perform successfully. Implementing these tips will help you improve communication across the various departments in your organization.
Anita is a freelance writer from Denver, CO. She studied at Colorado State University, and now writes articles about about health, business, family and finance. A mother of two, she enjoys traveling with her family whenever she isn’t writing.