Now that your business is growing, it’s time to move into a new office space that will give you the space you need to meet your needs and the needs of your clients and employees.
Moving to a new office is a challenging yet exciting time, and depending on the size of your company, it can get costly if you don’t properly plan the move to your new space. Whether you’re a large company with many employees or a solo practice, here are five things you should do before moving to your new office.
When your employees and moving company have more information about your move, the easier and more seamless the moving process will be. Before your move to a new office even begins, you need a detailed plan to ensure everyone knows what to expect during the moving process and what role they will play during the move.
Even if most of the packing is done by your employees, it’s a good idea to put someone in charge of handling the details of the move. Appoint someone as a relocation manager. The relocation manager should be next in the chain of command and should report directly to you if any issues occur before, during, and after the move.
It’s essential to do your research and find a reputable moving company before you begin your move to your new office space. You should get quotes from at least five moving companies and get an idea of the services they provide.
If you can afford a full-service moving company to handle the packing, loading, and unloading, it can be well worth the cost. Always look for a moving company with a proven track record of getting the job done on time and one that has references you can check. The more information you can gather about a moving company, the smoother your move will go.
Regardless of the moving company you choose, you should secure sensitive information on computers, servers, and other digital formats yourself. You should also ensure paper documents are secured and packed by staff under the supervision of your relocation manager or other trusted staff members.
Having your employees pack their workstations themselves is an excellent way to save money and ensure their personal property gets to your new office space safely. Set a timeline for when everyone needs to be packed and ready to move.
Moving to a new office space can go smoothly if you properly prepare for your move in advance. By following some of the suggestions above, you’ll be in your new office space and ready for business in no time.
Anica is a professional content and copywriter who graduated from the University of San Francisco. She loves dogs, the ocean, and anything outdoor-related. You can connect with Anica on Twitter @AnicaOaks.