Have you been given the task of organizing a corporate party? Do you feel any pressure at all? Organizing parties, in general, is a stressful and overwhelming job, but just imagine the pressure you will feel when you have to organize a party for your colleagues.
However, there is no need at all to be so stressed about throwing a company party. All you have to know are these 6 simple steps and your party will be a complete success.
Organizing and making lists
When it comes to organizing basically anything it is very important to have lists. With a list, you will have everything written on a paper – when and what needs to be done. Making notes will save your life when it comes to organizing pretty much anything.
Knowing what needs to be bought, arranged, who needs to be invited and how much is left to be done. Keeping notes and having lists is what will help you a lot – so make sure you make some.
Set the budget
The first thing that should be written down on the above-mentioned list is the budget. Setting the budget can be pretty overwhelming because you need to calculate in advance how much money will be spent. How much can you spend on a venue, how much can you give for food and drinks, etc? And let’s not forget the details that will make your corporate party a success.
The best advice is to aim to spend less then what your given budget is. This way you will have more money in case something unpredictable happens.
Know the theme of the party
The next important thing is to establish the theme of the corporate party. Is the party going to be an annual awards party, maybe a Christmas party or a simple gathering of employees? Everything else will depend on the theme of the party.
Since Halloween is the upcoming holiday, let say that you’re throwing a Halloween party. Make sure that the theme is corresponding with the holiday in question – in this case, the décor is pretty important. Additionally, costumes are necessary for this party.
Actually, costumes are the most important thing when it comes to a Halloween party. The good thing is that nowadays is easy to search for an affordable online costume shop, so neither you nor the rest of your colleagues will have problems finding some scary and fun costumes just in time for the party.
That’s at least one thing you won’t have to worry about when organizing the party.
Find the perfect venue
When looking for the appropriate venue you need to have it clear how many people you’re going to invite. You wouldn’t want to get a tiny venue where the people you invited can’t fit.
Choose places that will do your party justice, don’t try to save money by organizing your parties in cheep, stuffy rooms or restaurants. Go all out on the venue location, it will pay off, you’ll see.
Schedules and invitations
Another important element is the schedule. Scheduling your party at the right time is of great importance. Try not to set the date of the party too close to the holidays when many of the people you’ve invited won’t be able to come. Make sure that there aren’t any other company events. Too many company events may just get too much for people.
One more thing to consider is the invitations. Invitations are important because they tell people the kind of party it’s going to be – the design of the invitation will indicate the kind of party you’re organizing. Whether it’s a halloween party invitation or Christmas party invite, make sure people are able to discern everything about your party with simply a glance.
Then make sure that the invitation states when and where the party will take place. Send the invitations on time so that your guests have enough time to get ready and RSVP.
And finally, we come to the entertainment part. It’s important to choose entertainment that will suit your theme. Again, depending on the kind of theme you have going on, secure a DJ or a band.
Organize a contest or awards. Have a photobooth for hire, different kinds of games, anything that will help you entertain your guests because no one likes a boring company party (or any party for that matter).
These 6 simple steps can help you organize a successful corporate party. By following them, you will not only impress the guests but your bosses as well. The next thing you know, you’ll be organizing every other party event!
Emma is a freelance writer based out of Boston, MA. She writes most often on health and education. When not writing, she enjoys reading and watching film noir. Say hi on Twitter @EmmaSturgis2