The location of your business is one of those critical factors that are important for both your employees and your clients. It highly influences your logistics, the quality of services you provide, and the overall expenses. Also, the location is among those parameters your staff will analyze when making a decision whether to change their current job or not. Hence, if you have opted for moving your Philadelphia business to a smaller space, here is what you need to know to conduct the process successfully and still keep your business flourishing and your employees satisfied.
How can you benefit from moving your Philadelphia business to a smaller space?
Prior to relocating your office furniture and equipment to a smaller space, it is essential that you make sure you are making a smart business move that will pay off in the long run. It might be necessary to reorganize your staff and allow flexible working hours or telecommuting. While this is potentially a slight inconvenience, there are numerous benefits of making this decision.
Firstly, a smaller space equals lower expenses. Since your business will be occupying less space, it will be possible to lower your insurance, taxes, rent, and mortgage. Also, the cost of utilities will be lower as well. This will leave a considerable amount in your budget on a monthly basis.
Secondly, depending on the location you choose, you might be entitled to certain incentives. Once you decide on where you would like to relocate your business, you should contact the local economic development offices and request the information on this point. It might help you make the final choice much more easily.
Keep your employees informed
Although each business relocation is a complicated endeavor that requires the assistance of genuine professionals in this field, it is of utter importance that you and your employees work as a team as well. A reasonable starting point of this multi-step process would be to organize a staff meeting. You can expect various reactions to this news, so be prepared to respond to them promptly and properly.
Creating a timeline together and defining all the essential stages of the moving process will help you stay organized and keep your productivity high. Moving your Philadelphia business to a smaller space will require a considerable amount of time, so it is never too early to start making plans.
Assign tasks
Since you and your staff make a team, assign a set of tasks to each and every member. This will help you conduct the process more efficiently and in a way that is least demanding for everybody. The basic task for each employee should be packing their own personal items, for example. Department managers can control the process and add new tasks to the timeline if necessary.
Eliminate unnecessary furnishings and equipment
It is very important to visit the new business premises prior to relocation and get acquainted with the dimensions of the space. By knowing the dimensions, you will be able to eliminate inadequate and unnecessary furnishings and equipment. All the items you will not need in the new premises can be donated, auctioned, or sold. Moreover, if you need to replace any items, you will have enough time to get them delivered at the new address so that the movers can help you assemble and put them in their proper place.
Use multi-purpose furnishings
When moving your business to a smaller space, using multi-purpose furnishings is very helpful. The space will be neat and tidy, your employees will move freely and be able to achieve more despite less room. To start with, you should think about replacing massive, large, and bulky desks with simple tables if your employees work on laptop computers. Furthermore, storage and filing cabinets built underneath the conference table are a favorable solution. Consulting professionals for some ideas is a very good option since you will be able to use the full potential of your business space. If you combine the furnishings with the appropriate colors and proper maintenance on a daily basis, you will get a productive office space your staff will feel comfortable and inspired working in.
Choose moving professionals carefully
Choosing reliable moving professionals to orchestrate and conduct your business relocation is a serious decision and a great responsibility. You need a company that employs movers with years of experience, sound knowledge, and proper equipment to relocate your office furniture and electronics quickly and with great care and attention. The relocation process has to be organized and completed in a way that will have no or little effect on your workflow. Only by hiring reliable and respectable movers will you be able to achieve this.
Inform your clients about the move
Your current clients have to be informed about the move on time. In this era of technology, there is a great variety of means you can use to make clients aware of the change of location. The easiest option would be to send an email with the new address, phone number, and other pieces of information that are of key importance to your clients. Also, post a note with similar content on your website so that prospective clients and customers can be informed as well.
Depending on your industry, the relocation might impact the number of clients willing to continue using your services or products. This is a risk you will have to bear and struggle hard to manage with success. The initial period might come with a set of challenges, but if you have prepared your employees well and if they are motivated to work hard, there will be no problem ensuring your business delivers quality service without exception.
Final words
Moving your Philadelphia business to a smaller space is a great test for both your organizational skills and your business. A project like this will show how good you are at organizing your employees and finding impromptu solutions. You will see whether the services or products you offer can stand out among a great number of similar others once you change the location. Use the potential of this change and the new opportunities it brings to succeed in your industry.
Author’s bio
Jade Owens is a freelance author who has written a large number of articles concerning relocation during her time at zippyshellphl.com. She has learned a lot over the years and has helped many people with her advice. In the future, Jade hopes to start her own advice column.
