Are you planning a major event at your workplace? It may be a corporate event or an open house for customers. Whatever the occasion may be, it will be up to you to make sure that it all goes smoothly. Here are some great tips on how to properly engage your employees when you are planning the ultimate event at your place of work.
Delegate Tasks for Each of Your Employees
A great way to get all of your employees involved in your next work event is to first decide who will get to do what. It’s never a good idea to commit the planning of an entire event to a small group of people. There are far more tasks to be attended to than you may at first realize. For this reason, it’s best to plan it all out in advance.
Delegating tasks for planning the event will reveal the different strengths that your employees all possess. For example, one worker may be great at designing and sending out all of the various invitations. Another may be the one to handle all of the food and beverage orders. Another may work best in the role of an emcee for the event.
Handing out these various tasks to all of your workers will give each of them a sense of personal responsibility. This will allow them to take pride in making sure that a certain aspect of the event will be fully under their control. Giving them this point of pride will guarantee that every detail of your event comes together efficiently.
Get Your Workers Involved in Setting Things Up
One of the best ways to get some good group spirit going is to include your workers in your various setting up activities. For example, you can have all of your employees share in the duty of setting up a series of inflatable tube men for your front display. A bit of shared labor is a great way to establish some basic camaraderie.
Of course, this doesn’t mean that you should make your workers do any dangerous set up in order to cut costs on hiring real labor. But for small stuff like pumping up some inflatable front lawn displays, your workers are perfect. It will give them all a reason to get out of doors and work together for an hour or so.
Sometimes a shared bit of labor is the perfect way to get all of your employees from various departments in your office to work together. Doing so brings them together in a way that no other activity in the office could do. It’s a moment that may well be defining for your workers as they come together to work for the first time as a team.
Let All of Your Employees Share in the Fun
You want to be sure that, at the end of the day, everyone enjoys themselves. You want your employees to have just as much fun as your clients or customers. To ensure this, you ought to give your workers just as much opportunity to join in on the good times as everyone else.
This is great way to guarantee that you will all have a great time even as you promote your company. Even after the event has ended, your workers will recall the good times they had working together to make it all happen.
If some of your workers are good at running raffles, announcing events, or otherwise entertaining, why not let them have a go at it? This will keep your workers engaged in the activities even while your customers are allowed to join in. It will create a fun and engaging atmosphere that will enhance your reputation as a credible event holder.
The Time to Plan Your Great Event is Now
There is no time like the present to get started on planning your next major company event. This is a special event that will take a great deal of time to get right. You want to make sure that every detail is covered. Your team members will play a huge part in staging this event. Involving them at every level is the right thing to do.
Samantha Higgins is a professional writer with a passion for research, observation, and innovation. She is nurturing a growing family of twin boys in Portland, Oregon with her husband. She loves kayaking and reading creative non-fiction.