5 Tips for Improving Workplace Communication

Poor communication in the workplace often results in sub-par performance between departments and low morale among employees. This is a rather common problem for startups and small businesses where employees have little to no idea what exactly is happening in neighboring departments. When information is not flowing across different departments, efficiency is bound to suffer. That said, here are five tips you can use to create an open environment based on clear, two-way communication between you and your employees.

1.      Transparent Workplace

One of the biggest mistakes managements teams tend to make is failing to share information within the organization. This not only demonstrates a general lack of confidence but can also result in growing distrust between workers. Preventing this from happening is as simple as practicing open and transparent communication. This should start with the company leaders, as they are the ones who need to share information with their teams, whether it’s customer feedback, fundraising, financial data, new hires or meeting notes. Don’t worry about burdening your team and have in mind that these people are capable and smart enough to be hired in the first place and could use that information to make the organization better.

2.      Assign Clear Roles and Responsibilities

A poorly coordinated team and mishaps with work delegation can negatively impact any project or task. Every employee should have a clear deadline, role, and responsibility for which they are held accountable. The best way to keep your employees focused on the task at hand is to establish quarterly objectives and results. Make sure you frame them within larger goals and try to keep them public throughout your company in order to make your employees realize that their efforts have a direct impact on the company’s objectives.

3.      Ask the Right Questions

Company employees are actually the ones who have the largest insight regarding how the company works and accessing the information they have can easily be accomplished by asking just the right type of questions. They can prove to be a valuable feedback tool used to recognize achievements and identify any challenges you and your employees might face. Try to incorporate one on one meetings and make sure to demonstrate genuine concern and interest regarding your employees. Maintaining a direct line of communication allows employers to gain a detailed insight into the way their employees operate and to resolve any issues that might arise quickly and effortlessly.

4.      Use Exit Interviews

No matter how large your company is, interviewing departing employees regarding their experiences, as well as reasons for leaving is an excellent tactic to gain valuable insight into your company’s inner workings. What makes this technique so useful is the fact that departing employees are rather open during these interviews and often provide excellent feedback. Additionally, this information can later be analyzed and presented to management on an annual level in order to retain the most valuable employees and increase morale.

5.      Collaboration Between Departments

Most workplace failures are a direct result of poor collaboration, lack of overall communication and an overwhelming “us against them” mentality which results in interdepartmental friction. If your employees don’t have a clear line of communication between departments, you should invest in an intranet connection to support communication between different departments and team-building exercises in order to strengthen the relationship between your teams. Every company should endorse a culture of clear communication and open feedback among the employees, especially when there’s an evident lack of common interests and work goals. Encourage collaboration by insisting on an open layout in the office and hosting group launches and team retreats.

Effective Communication is Key

Clear communication and honest employee feedback are important for growing a business, as they build alignment around common goals, increase loyalty among team members and results in an improved productivity. Without transparent communication, you risk creating strife between different departments and risk running your company to the ground due to poor work conditions and general distrust between workers. Although it might prove itself to be a rather difficult task to accomplish, a good communication inside the company is vital for keeping your employees happy and your company successful.

Guest author Oscar is a writer from Sydney and one of the editors at Bizzmarkblog. He enjoys conducting research in the vast fields of business and marketing and writing about the useful insights he gathers on a daily basis. Follow Oscar on Twitter.to stay updated with his latest posts.

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