Sadly, a lot of leaders today hold meetings that are essentially dull, make time pass by ever so slowly, and leave people exhausted and frustrated. If you want to run effective team meetings, you need to make it an interesting event that is filled with energy, so that it drives all the team members to collaborate in order to come up with decisions and solve issues. It makes all the difference how you plan and run the meeting. In this article, we are going to discuss 5 ideas on how you can run effective team meetings.
Have a Positive Attitude for the Meeting
A positive attitude is an essential aspect of every team meeting. Your task is to get people involved and actually work with them in order to come up with results, solve issues, make decisions, inform, inspire, and motivate them. This means that you simply have to occasionally get everyone together in a room and hold a meeting that is going to keep the spirits high. It’s a fact that you can’t simply manage people from the office via email. So make sure that you hold meetings that inspire everyone to take part in them actively.
Have a Purpose for the Meeting
The meeting needs to have a particular purpose. Having a meeting just because you always have one isn’t really a purpose. When you set up a meeting, you actually have an opportunity to do a variety of things. It’s the time when you get to find out how everything related to your business is panning out. It’s a chance to learn how each and every team member is handling their own end, and try to help them out with issues. It’s the perfect time to emphasize your mission statement and remind everyone what their goals are. Team goals should be the focus of every meeting.
Come up With an Agenda for the Meeting
Every purpose must have its own agenda. It’s basically a list of things that need to be covered during the meeting. By looking at it, you will know how much time you can devote to each item. The fact is that time is important when it comes to meetings. Every meeting should start on time and last for a given time. If not every item of the agenda is covered, they should be moved to the next meeting. If it’s urgent, a separate meeting needs to be held. There also needs to be a regularity when it comes to meetings. Decide how many times a week a meeting should be held, and make sure everyone arrives on time.
Encourage Team Members to Participate
You want each member of your team to participate in the discussion and take part in making decisions, if the purpose of the meeting is relevant to them. You can go around the table and get everyone’s ideas. Use glass white boards to put everything down and brainstorm. Furthermore, you don’t always have to be in the focus. Let another team member lead the discussion if they have something valuable to contribute. People will feel inspired about meetings if they are encouraged to take part in them and see that results are achieved. They will feel like their contribution is valued.
Keep Focus on your Strategic Goals
Continuity is an important aspect of business meetings. Every meeting should stay focused on your general strategic goals. After all, they are what connects all of your business efforts. Generally, the best way to do this is to start every meeting with a point in the agenda that consists of quickly going through all of these goals. That way, your team will discuss all the issues while still having the big picture in mind.
It is essential that you hold a meeting that encourages all the team members to participate. There has to be a purpose and an agenda, and you need to keep your focus on your strategic goals. And, of course, a positive attitude is important.