We talk a lot in business about what a project exactly constitutes. If it seems to small, it’s more like a task. If it’s too big then it seems like a plan. If it’s something that is a continuation or something that is new but on a medium size scale, then yes it can be deemed a project. A task is something that one or two people can do, possibly a small group and have it completed within a week or two. A plan is something that is longer, many years maybe. It’s going to be strategy based and be something like an expansion that could be in multiple nations. A project is something like a new product launch, a marketing campaign, an update to an existing product, unveiling of a new service or possibly even a large research report. These are the stepping stone increments of a business that helps it grow, become better, more skilled and challenge for spots in the market and industry. These are incredibly complex but so fun and interesting for a small business owner. So how should a project of any kind take flight?
Be confident for what you want
What is your aim for the project? Seriously, what is the ambition you have behind the project you have in mind? Let’s start off simple, a new product is going to be made. A new product can be made because you want to create something that you believe will improve the lives of others or make it easier. It might also be because you have learned from the mistakes of the previous product and now you want to implement the improvements in a new package. It could also be that you simply want to learn more about something, so you need all hands on deck from every department you have.
The bottom line is that no matter what the reason is, you need to be confident in what you want. Do not aimlessly start something that you personally do not believe in. Sometimes senior-ranking employees might have ideas of their own and they can bend the ear of the boss to get a project up and rolling. Do not take someone else’s word for the truth, ask yourself if you really believe in what they are saying. Don’t forget that once you are committed, you are going to be emotionally, physically and most importantly financially invested. There is a point of no return so don’t pass it unless you are prepared to follow through with it.
Gauge the mood of your employees
Employees are your guys and girls that will take orders from you. They are yours to command and very often it’s prudent for business owners to treat them as soldiers. They have the fight in them, you know it and they know it. But things like fatigue, doubt and lack of skills can have a huge impact on their morale and ability to deliver what is asked of them. The timing of the project is thus very crucial to it’s success. If you have just finished a product launch it might not be a good time to create and launch a new product so soon. Your employees have already been pushed so much and they have most likely been working late to meet deadlines. Are they ready to be pushed possibly even further this time? If your employees are dangerously close to burnout, then perhaps hold off on your project.
However, you can gauge their mood by spreading a rumor that a new project is in the works at top levels. Obviously this has to be done via the managers and c-suite rank employees who work very closely with junior and middle rank employees. If they feel confident and are raring to go and take on this new challenge, you have their inadvertent blessing to go ahead with a new project.
Who’s forming the draft?
Of course any new project must be laid out good and proper. A lot of research has to be done to make sure your idea is credible and warrants action. You will need to give the role of making a presentation to someone who is right at the top and preferably is either your right hand man or someone you believe can represent all the departments. This is usually a c-suite rank employee such as the Chief of Research and Development. They can also collaborate with the Chief Financial Officer because both roles tie in tight with any new project. They must each go away and perform their roles as researches and see what kind of aspects are going to be required for the project to succeed. They can bounce ideas off each other and keep each other in check. The research and development chief might have an idea but the chief of finances can explain to them as to why it won’t be financially feasible. It can also be vice versa.
Making the presentation
Finally, when everything is ready to be put into one intellectual space you need to use a software that allows complex presentations to be made. Take a look at this presentation software that allows you to make beautifully A.I. driven presentations as well as your own templates. You’ll need different templates for bullet points, text boxes, overall big messages, arrow bars, line charts as well as team member templates. This is because different aspects of the project will need to be explained in their own unique ways. Pie charts for example can show the share of something in proportions. For example, what percentage of your funds will be used in one area as opposed to the others? An arrow chart is great for showing time lapses such as how will your profit margins grow as time goes on if you were to green light this project.
A project’s life is very interesting because it’s simply ideas you have in your mind slowly but surely coming to life. However there are plenty of hurdles to jump over first, such as truly digging deep inside yourself and asking if you believe in what you want to do thoroughly. You’ll also have to dip your toes in the water and see if your employees are motivated enough to take on brand new challenges.