Business relocation can be overwhelming, expensive, and time-consuming. Many people would rather stay in the same premises that go through the cumbersome process of relocating an office. But that should not be the case. Here are the six most applicable ways to move your office easily without wasting time and money.
Find a Commercial Space and Design Layout
With a simple search, you will find many commercial spaces in your area for rent. Nevertheless, not all of them can meet your requirements. As such, take your time and find some space that will fit all your valuables and encourage productivity. This should be done ahead of the moving date so that you have enough time to design the space to meet the needs of your company. When designing the layout, you want to consider the nature of your business, such as the number of employees and the types of clients received.
Label and Number The Boxes
When packing your items, mark the boxes on the sides, tops, and bottoms as they will make you locate the items faster when it is time to unpack. You can ask someone to help you if there is a lot of work to do. If you only mark one side of the boxes, you will still have a hard time locating the items, so at least mark the top and sides of each box. Suppose you have way too many boxes to mark, then you should come up with a numbering system to avoid confusion.
Pack Monitors and Computers Separately
Monitors and computers should be packed individually in moving boxes because they are fragile. Cover them in thick moving blankets to keep them safe from impacts that might destroy them. Be careful so that the tape doesn’t get into contact with the monitors. It is okay if you want to park the hard drives separately, but some of your data might still be lost if they get bumped. Keep your computers safe using thick moving blankets that are wrapped in tapes. The tapes will keep the blankets in place so that they don’t come off during transportation.
Plan The Move Ahead of Time
You must never take a move lightly. It is a process that involves a lot of careful planning. Thus, even before you have the D-date, you should start planning for it. For the process to be successful and easy, you want to begin by looking for the best moving company in your area.
Make sure that your current landlord knows that you are planning to move within a given period. Some removal companies will help you plan the move, such as motorcycle shipping, and share with you the details on how they will deliver their services.
Set The Moving Date With The Moving Company
Once you are done contacting several companies and sure about the right candidate, go ahead and set the moving date with them. It is common for some people to wait a little longer before setting the actual moving date, but you should do it sooner. If you communicate this to them early, they can get ready to serve you well. Also, you will be left with enough time to take care of other pressing matters without worrying about the move. Your ideal moving company should be insured so that the safety of your items is guaranteed.
Let All Workers Know About the Move
Your workers should know about the move and when it is set to be done. This gives them time to adjust and back up all the data that might get lost in the process. Unless you do this, there will be a lot of confusion when it is time to move. Another advantage of getting each person on the same page is that they can help you get everything ready and ensure that the next workstation is perfect for the company.
Closing Thoughts
Moving an office is not an easy activity, especially when you are not sure how to get ready for it. If this will be your first time moving an office, you should use the ideas shared in this article. Start planning as early as possible and keep your employees updated. Your current landlord should also be aware of the impending move so that they get the paperwork ready. Most moving companies will help you pack and unpack the items, so that should not be a huge problem.
