Run Your Office More Efficiently In These 3 Ways

Clearly, if you want your office to be run in the best possible way, you need to make sure that you are going to know how to achieve that and what it entails. Most business owners will want their office to be run as efficiently as possible, and this is something that takes a lot of time to get right. However, by understanding some of the basics of what are involved, we can appreciate what it takes to run an office truly efficiently. In this article, we will look specifically at just a few examples of what you can do to make sure that your office is run more efficiently. If you take these things on board and put them into action, you will find that you can expect greater results from your office, and that you will therefore have a healthier business as well. Let’s take a look and see what it takes.

The Right IT

All businesses these days need to have a real positive understanding of their IT systems and how they are used if they hope to have an efficiently run office. After all, you are going to be using this IT in many ways, so the clearer you are on this, the more likely it is that you will be able to make good use of it. One of the best things to think about there is to make sure you have the right kind of systems in place for your office specifically, and that they are providing the right kind of solution for you. You will also want to make sure that you have good IT support, either in the form of an in-house team or you could visit this website to find a company which can help you out on that front. Either way, as long as you can look after your IT properly, your office will benefit from this.

Streamlining

It’s also important to make sure that you are keeping things as simple as can be in the office. If you find that your procedures often get a little too complex, then this can really cause some trouble and means that the office is not going to work as efficiently as it could. Instead, you should aim to keep things simple, and that means that you might need to focus on some kind of streamlining process at some point. The more streamlined you keep the processes within your office, the more simple it will remain, and that will mean that everything is considerably more streamlined as a result.

Employee Numbers

There is something of a balance to be struck when it comes to trying to keep your employee numbers in the best possible position too, for having the right number of people can really make a huge difference overall. If you have too many, then you may well struggle to keep things simple, but having too few will mean that you don’t get anything done. Work hard to find the balance between the two, so that you can run your office as efficiently as you would hope.

4 Ways to Put an End to Your Debt

We have strong impulses that can quickly get us in trouble, and that’s a fact. Probably the strongest is the impulse to spend money – too much money. Sometimes it’s just a stupid thing, like relying too much on the power of our credit cards, but you don’t have to be reckless to end up in large debt.  Borrowing money has become a pretty normal thing in every grownup’s life – in this capitalistic society it may be the only way to get things we want or even really need. You’d say that there’d be a great debt awareness by now, but that’s not always the case. Even when it is, not many people are prepared for the unexpected that can take many forms – childbirth, lost job, an accident, etc. All these life-altering experiences will also quickly alter your finances and prevent you from paying back your loans on time.

Even if you lead a pretty steady life and are punctual with your repayments, their end may seem far out of reach. You’d want to pay off your loans faster and be done with it, but coming up with enough money seems impossible. That’s how you get accustomed to your debt. If you’ve signed a loan to finance your business you might expect that the growth of that business will take care of the repayments. But nothing can grow in financial shackles – not your business, not your life. And you’re the only one who can break from them. Poor financial decisions can be overcome with the right ones, and debt can become a thing of the past.

1. Make it a Priority

This is the worst thing about debts – the bigger they get, the less we want to look at them. You might say that you’d rather live your life than deal with numbers all the time, but there’s not much life in the situation where you’re running in circles. If you want to find the way out you need to look the numbers straight in the eye. It is actually a pretty obvious move and a really simple one. All you need is a Google Spreadsheet or a piece of paper if you’re a pen person. First, you need to visit the websites of each financial institution you have a debt to. Then simply copy down all balances along with their respective APRs, exactly as they appear – and pay special attention to your minimum payments for every account. Only after you track down all your debts this way you’ll know how much exactly do you owe and that is the road to getting rid of it.

2. Set Goals Along The Way

Knowing the exact amount you need to pay back can be overwhelming even for the most goal-oriented person, so the best way to go is to break it. Once your debt is in the form of manageable parts it won’t be scary anymore, and every small victory will provide you with more determination. The first thing you need to do is to assess how much money can you set aside for monthly repayments since that will shape your periodic goals. It will also provide you with a rough estimate of how long it will take you to get out, eliminating the factor of a neverending financial nightmare. To make these goals even stronger and boost your motivation, try to negotiate a lower interest rate with your creditors. Most people think that this possibility of interest rate reduction is a fairytale, but if you’ve done your homework on comprehensive credit reporting you should know better.  And now you have a bigger monthly repayment budget.

3. Catch The Big Fish First

When you have a clear list of debts in front of you it might be difficult to figure out where to start and decide on debt payment portion. Most people decide to pay balances low to high, not thinking about interest rates. It is understandable to try to keep your money, but that way you’ll do quite the opposite. If you’ve succeeded in reducing your interest rates you might be encouraged to take this road, but this should actually serve as a motivation to attack the debt with the highest interest rate and continue with the buildup of your budget. Debt is probably the only area in life where working your way down will get you much quicker above the surface. So you need to focus on the big fish you wish to eliminate first, making the minimum payment on other accounts. Then simply pass onto the next debt on the list, adding the money you’ve freed up to the minimum payment. People call this the snowball method, but once you try it it will seem more like a cleansing avalanche.

4. Balance Your Work And Savings

It is obvious that you’re gonna need to work more to pay off your debt faster. People go at great lengths, working overtime, taking second jobs, babysitting in their free time, etc. Although this is a very responsible thing to do, it could take you to the extreme where you’ll make your final payment in the nuthouse. That’s why it’s important to find the perfect balance between your work and savings. Yes, but you’ve thrown your complete savings on that big fish we’ve talked about above. Well, there are other ways to save up without working your ass off. It is just the question of how you look at the money. You have your bonuses, tax returns, birthday and wedding gifts, don’t you? Instead of treating that indirect income as a reward which you’ll use to buy you something nice, apply it directly at your debt.

But this windfall money is still not the only way to save up. You can downsize, for start. You have a shiny new car in your driveway, but you also have debt. So trade it for something cheap and you’ve saved up. Do the same with all your ʽtoysʼ – there’ll be plenty of time to play once you’re out of your debt. Once you’re out of big-ticket items that don’t mean your race is run. Every house or apartment is full of things we’re never gonna need, and yours is not an exception. And there are many people who do need (or think they need) that stuff, so it’s time for a garage sale.

In the end, you’ll save up by careful spending. Start with your utility bills. It’s pointless to pay for cable if you only watch Netflix, right? Then take a look at your fridge. Do you really eat all that? How about planning your meals? Maybe you can walk to the store instead of calling delivery every time? When you go shopping, leave your credit cards at home – handing cash will always remind you that you have to save up.

There you have it – looking your debt straight in the eye and breaking it down into manageable pieces it’s already half of the work done. It will boost your motivation to work harder and determination to keep the cash flow in the right direction.

Guest author Lucas is a business consultant with a passion for writing. Doing his research, exploring and writing are his favorite things to do. Besides that, he loves playing his guitar, hiking and traveling.

How Agile Changed Project Management for Good

Depending on who you ask and how liberal with your definition of Agile you are willing to be, agile project management has been around for centuries, perhaps even millennia. Simply put, the common sense tenets behind agile project management are just too common sense to be limited to just one industry, country or era.

However, when we talk about agile project management today, we mostly see it in terms of agile software development with a bit of lean manufacturing that directly preceded and influenced agile.

In that sense, we really can talk about a more direct and obvious way that agile changed project management in the last 20-odd years, with far-fetching consequences, both good and bad.

Agile branching out

Agile project management, as discussed today,was born in the software development industry as a way to address certain inherent problems observed when trying to deliver better, more valuable software. A number of methodologies, frameworks and approaches developed over the years, with many of them already having large numbers of proponents when the term Agile was actually chosen to denote this new approach to handling software projects.

Due to the positive effects of agile project management on the quality of software being delivered by the teams and companies that adopted it, agile slowly but steadily started to creep into other industries and it is currently present in industries and fields such as healthcare, manufacturing (where its roots lie), marketing, HR and even sales.

But, what is it exactly that makes agile project management so interesting and beneficial when done the right way?

Improved adaptability

One of the biggest benefits of agile project management over more traditional PM approaches is the improved adaptability, a true cornerstone of agile. Namely, agile accepts uncertainty and change as an inseparable part of any project and actually welcomes it. Planning done in agile is kept to a realistic minimum and the project is allowed to inform itself, so to say. The team estimates, inspects and re-estimates every aspect of the project as it is going on, making them more adaptable and reducing waste.

Emphasis on communication

The value of constant communication is one of the main themes in agile, extending beyond just communication within the team.Communication in agile entails communication with customers, other organizational groups and individuals, partners, suppliers, end-users and anyone else that could be considered a stakeholder. While all agile approaches preach this, some of them, such as Scrum (the most widely adopted agile framework)even prescribes events that are aimed at boosting communication.

Empowered teams

Another way in which agile changed project management is that it re-introduced the world to a very common sense concept – grown-up people do not require round the clock babysitting to do their work. In fact, they will be much more efficient and innovative if they are treated like adults and given autonomy. Agile project management therefore promotes self-organized teams that make decisions on their own, pull in work as they feel comfortable, but also adopt a shared and more pronounced feeling of responsibility for their work.

Better customer outcomes

At the very core of agile is delivering a superior product (originally a piece of software). In other words, we are talking about a product of high quality and high business value to the customer. The points we covered above all lead to this – adaptability which ensures the end product/service makes sense in the marketplace; communication with the customer and other stakeholders which also informs a valuable product and empowered teams that see this product as their own and do not just ‘put in 8 hours at the office’.

A few considerations

Agile project management has become an ecosystem of its own, with its own theory and the inevitable debates, its various approaches, certifications, roles and specifically developed Agile tools.If you are interested in adopting agile for your company, you would do well to learn more.

Also, you should remember that it takes some time and a lot of effort and dedication for agile to work. Just saying you are agile does not mean that you are – it is a huge shift in the way your business does things.

Finally, sometimes agile simply isn’t the best approach due to the nature of the work your company may be doing, your customers or the makeup of your organization. However, even in those cases, agile principles can be a welcome addition, if only in the company culture sense of the word.

AUTHOR: Jug Babic is a marketer at VivifyScrum, a company behind the eponymous agile project management software. You can find him on Twitter – @BabicJug.